When resigning it is generally considered best to request a meeting with your manager to inform them of your news. You should then confirm the details formally in writing after or during the meeting.
Breaking the news in person may seem like a daunting prospect, so here are a few tips to ensure it goes as smoothly as possible…
1. Make sure you’re sure! Before writing your resignation letter and scheduling in appointment with your boss, make sure you really want to leave. If you are thinking of leaving due to lack of training or promotion or low pay, make sure you air your concerns with your superior before you make the decision to resign.
2. Keep it to yourself: Don’t go blabbing to the entire company, at least not until you have informed your superior. Be sure to give them time to digest the information and make plans before divulging your news to your colleagues.
3. Give good notice: At least two weeks or whichever length of time is stated in your contract. This will give your employer adequate time to find your replacement.
4. Be prepared: Practising what you are going to say in private might be a good idea. Think about what you are going to say and try to say it in as direct and polite a way as possible. Also, make sure you have a written letter of resignation with you.
5. Your letter of resignation: Your letter should be concise and to the point. Remember, it will be kept on your personal record so be not to write anything you may life to regret. You obviously need to state the fact that you are leaving and the date upon which your resignation will be effective. You should also thank your employer for the opportunities you had during your employment.
6. Schedule an appropriate time: No doubt your boss is a very busy person, so make a point of scheduling in a good time for them to talk to you.
7. Expect to be questioned: Whether you have been working in your current position for a matter or months or years, it is likely that your superior will have some questions regarding your resignation. Make sure you have your reasons for resigning clear in your mind (e.g. lack or training, promotion or low pay) – try not to make it personal.
8. What if you are made a counter offer? Before you speak to your boss, think about how you would respond to a counter offer – would you be tempted to stay for a pay rise, extra benefits or a promotion?
9. Say thank you: At the end of your meeting, even it’s through gritted teeth, say thank you to your boss for opportunities they have given you.